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Before the Conference:

• Prepare a brief goal for the meeting: What exactly do you want to communicate in the time you have?
• Gather anecdotal notes, screening or assessment results, work samples, and other documentation. Be prepared to talk about concrete evidence and accomplishments. Put post-it notes on the pieces of information you want to share.
• Prepare positive information to share about the child.

During the Conference:

• Approach the family with a positive attitude. You are partners and allies for the child.
• Open and close with positive information about the child.
• Ask the parent to share about their child’s progress and feelings. Ask about the child’s interests outside of school.
• Provide an opportunity for the family to ask questions.
• Remain focused on the child.
• Give contact information and make a plan for following-up.
• Thank the family for coming to the meeting.

After the Conference:

• Follow-up with the family as planned.
• Talk to the child about any plans you made with the family.
• Keep in touch after the meeting.